How to Convert XLSX to PDF Online for Free
If you work with Excel spreadsheets, you might have encountered the XLSX file format. This is the default format for saving workbooks in Excel 2007 and later versions. It is a compressed XML-based file that can store data, formulas, charts, tables, and other features.
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However, sometimes you might need to convert your XLSX files to PDF format. PDF stands for Portable Document Format and it is a widely used file format for sharing and printing documents. PDF files can preserve the layout, formatting, fonts, and images of the original document, regardless of the software or device used to view them.
Converting XLSX files to PDF files can have many benefits. For example, you can:
Reduce the file size and make it easier to send via email or upload online
Protect your data from unauthorized editing or copying
Ensure compatibility with different platforms and devices
Improve the appearance and readability of your document
Add digital signatures, passwords, or watermarks to your document
One of the easiest ways to convert XLSX files to PDF files is to use an online converter. Online converters are web-based tools that can perform the conversion without requiring you to download or install any software. They are fast, convenient, and usually free.
In this article, we will introduce you to some of the best online XLSX to PDF converters and show you how to use them. We will also give you some tips on how to convert Excel files to PDF files without losing formatting.
Best Online XLSX to PDF Converters
There are many online converters that can help you convert XLSX files to PDF files. However, not all of them are equally reliable, secure, or user-friendly. Here are some of the best ones that we recommend:
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GroupDocs Apps
GroupDocs Apps is a suite of online tools that can help you work with various document formats. One of its features is the XLSX to PDF converter that can convert your Excel files to PDF files in a few simple steps. Here is how to use it:
Open the .
Click inside the file drop area to upload your XLSX file or drag and drop it.
Click on the Convert button. Your XLSX file will be uploaded and converted to PDF format.
Download the result file or save it to Dropbox or Google Drive.
The advantages of using GroupDocs Apps are:
It supports batch conversion of multiple files at once.
It preserves the original formatting and quality of your Excel file.
It offers advanced settings for custom The disadvantages of using GroupDocs Apps are:
It has a file size limit of 50 MB per file.
It requires an internet connection to work.
It does not offer any editing or annotation features for the PDF file.
FreeConvert.com
FreeConvert.com is another online tool that can convert XLSX files to PDF files for free. It is easy to use and has a simple interface. Here is how to use it:
Open the .
Click on the Choose Files button to upload your XLSX file or drag and drop it.
Click on the Convert to PDF button. Your XLSX file will be uploaded and converted to PDF format.
Download the result file or share it via email or social media.
The advantages of using FreeConvert.com are:
It supports a large number of input and output formats, including DOCX, PPTX, JPG, PNG, and more.
It allows you to adjust the PDF settings, such as page size, orientation, margin, and compression.
It ensures the security and privacy of your files by deleting them from the server after 24 hours.
The disadvantages of using FreeConvert.com are:
It has a file size limit of 1 GB per file.
It requires an internet connection to work.
It does not offer any editing or annotation features for the PDF file.
Adobe Acrobat
Adobe Acrobat is a well-known software for creating, editing, and managing PDF files. It also has an online version that can convert XLSX files to PDF files for free. However, you need to sign up for an Adobe account to use it. Here is how to use it:
Open the .
Click on the Select a file button to upload your XLSX file or drag and drop it.
Sign in with your Adobe account or create one if you don't have one.
Click on the Download button. Your XLSX file will be converted to PDF format and downloaded to your device.
The advantages of using Adobe Acrobat are:
It offers high-quality conversion and preserves the original formatting and quality of your Excel file.
It allows you to edit, annotate, sign, compress, merge, split, and protect your PDF file with various tools and features.
It integrates with other Adobe products and services, such as Photoshop, Illustrator, and Cloud.
The disadvantages of using Adobe Acrobat are:
It has a file size limit of 100 MB per file.
It requires an internet connection and an Adobe account to work.
It is not completely free and some features require a paid subscription.
Smallpdf
Smallpdf is another popular online tool that can convert XLSX files to PDF files for free. It is fast, easy, and secure. Here is how to use it:
Open the .
Click on the Choose Files button to upload your XLSX file or drag and drop it.
Click on the Convert button. Your XLSX file will be uploaded and converted to PDF format.
Download the result file or save it to Dropbox or Google Drive.
The advantages of using Smallpdf are:
It supports batch conversion of up to 20 files at once.
It allows you to edit, compress, merge, split, rotate, and unlock your PDF file with various tools and features.
It ensures the security and privacy of your files by deleting them from the server after one hour.
The disadvantages of using Smallpdf are:
It has a file size limit of 5 GB per file.
It requires an internet connection to work.
It limits the number of conversions per hour for free users and some features require a paid subscription.
Tips for Converting Excel Files to PDF without Losing Formatting
Sometimes, when you convert an Excel file to a PDF file, you might notice that some of the formatting is lost or changed. This can affect the appearance and readability of your document. To avoid this, here are some tips that you can follow before converting your Excel file to a PDF file:
Use page breaks and adjust margins, orientation, and print area
One of the common issues that can occur when converting an Excel file to a PDF file is that some of the data or charts are cut off or split across multiple pages. To prevent this, you can use page breaks to define where each page ends and begins. You can also adjust the margins, orientation, and print area of your worksheet to fit the content within the page boundaries.
To insert a page break, go to the Page Layout tab and click on Breaks. You can choose between horizontal and vertical page breaks. To remove a page break, click on it and press Delete.
To adjust the margins, go to the Page Layout tab and click on Margins. You can choose from the predefined options or customize your own margins. To adjust the orientation, go to the Page Layout tab and click on Orientation. You can choose between portrait and landscape modes. To adjust the print area, go to the Page Layout tab and click on Print Area. You can select the range of cells that you want to print or clear the print area.
Check the font size and alignment of the cells
Another issue that can occur when converting an Excel file to a PDF file is that some of the text or numbers are too small or too large, or not aligned properly. To avoid this, you can check the font size and alignment of your cells and make sure they are consistent and readable.
To change the font size, go to the Home tab and click on Font Size. You can choose from the predefined options or enter your own value. To change the alignment, go to the Home tab and click on Alignment. You can choose from the options for horizontal, vertical, text direction, wrap text, merge cells, and more.
Save the file as PDF using the built-in option in Excel
The easiest way to convert an Excel file to a PDF file without losing formatting is to use the built-in option in Excel. This option allows you to save your workbook as a PDF file with a few clicks. Here is how to do it:
Open your Excel file and go to the File tab.
Click on Save As and choose a location for your file.
In the Save as type dropdown menu, select PDF.
Click on Options and choose what you want to export: the entire workbook, the active sheet, or a selection of cells.
Click on OK and then Save.
Your Excel file will be saved as a PDF file with the same name and location as your original file.
Conclusion
Converting XLSX files to PDF files can be a useful way to share and print your Excel documents. However, you need to be careful about preserving the formatting and quality of your files. By using one of the online converters we mentioned above, you can easily convert your XLSX files to PDF files for free. Alternatively, you can use the built-in option in Excel to save your files as PDF files without losing formatting.
We hope this article has helped you learn how to convert XLSX files to PDF files online for free. If you have any questions or feedback, please let us know in the comments below.
FAQs
What is the difference between XLS and XLSX?
XLS and XLSX are both file formats for saving Excel workbooks. However, XLS is an older format that was used in Excel 2003 and earlier versions. XLSX is a newer format that was introduced in Excel 2007 and later versions. XLSX is based on XML and is more compatible, secure, and efficient than XLS.
How can I edit a PDF file after converting it from XLSX?
If you want to edit a PDF file after converting it from XLSX, you need to use a PDF editor software or tool. Some of the online converters we mentioned above also offer editing features for PDF files. For example, Adobe Acrobat allows you to edit, annotate, sign, compress, merge, split, and protect your PDF file with various tools and features.
How can I protect my PDF file with a password or a watermark?
If you want to protect your PDF file with a password or a watermark, you need to use a PDF protection software or tool. Some of the online converters we mentioned above also offer protection features for PDF files. For example, FreeConvert.com allows you to add a password or a watermark to your PDF file with a few clicks.
How can I merge multiple XLSX files into one PDF file?
If you want to merge multiple XLSX files into one PDF file, you need to use a PDF merger software or tool. Some of the online converters we mentioned above also offer merging features for PDF files. For example, Smallpdf allows you to merge up to 20 PDF files into one PDF file with a few clicks.
How can I convert a PDF file back to XLSX format?
If you want to convert a PDF file back to XLSX format, you need to use a PDF to XLSX converter software or tool. Some of the online converters we mentioned above also offer conversion features for PDF files. For example, GroupDocs Apps allows you to convert your PDF file to XLSX format with a few clicks. 44f88ac181
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